Defining a system
A system is where work happens or truth is stored—like your CRM, email, accounting software, or shared drives. Point to the system; do not try to duplicate it in Quaestor.
Operational context
State what the system is used for, who uses it, and what data lives inside it. Focus on what business reality lives in the tool, not just the software name.
Linking to action
Connect systems directly to the steps performed within them. This ensures your tools are linked to the actual work.