The foundational rule
Every action needs a role to own it and a system where it happens. An action without a role has no accountability. An action without a system is disconnected.
Executable commands
Write actions as simple commands: reconcile invoice, send email, create folder. Active verbs clarify expectations and make automation easier later.
Handoff validation
Make sure every action produces a clear output with a destination. If the output has nowhere to go, the process stops and breaks.